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Privacy Policy

1. Introduction

The Botley and Curdridge Foundation ("we", "our", "us") is committed to protecting your privacy and handling your personal information fairly, lawfully and transparently.

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This Privacy Policy explains what personal information we collect, how we use it, how we keep it secure, and your rights under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

 

2. Who We Are

The Botley and Curdridge Foundation

Registered Charity No. 204682

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Email: gregg.mensingh@gmail.com

Telephone: 07815 847618

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3. What Information We Collect


Contact Form

If you contact us via our website, we may collect:

  • Your name

  • Email address

  • Telephone number (if provided)

  • The contents of your enquiry

  • Any other information you choose to include

 

Grant Application Form

When a grant application is submitted, we may collect information such as:

  • Applicant's name

  • Address and contact details

  • Details of the individual or family requiring assistance

  • Financial circumstances relevant to the application

  • Details of the support requested

  • Supporting documents

  • Information supplied by referring organisations or professionals

  • Any additional information provided to help us assess the application

 

Some applications may include special category personal data (for example information relating to health, disability or safeguarding). We only process this information where it is necessary for considering grant applications and where a lawful condition under UK GDPR applies.

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4. How We Use Your Information

 

We use your information to:

  • Respond to enquiries

  • Assess grant applications

  • Contact applicants or referring organisations

  • Make decisions on grant awards

  • Administer successful grants

  • Maintain appropriate charity records

  • Comply with our legal and regulatory obligations

  • Prevent fraud and protect charitable funds

 

We will only use your information for the purposes for which it was collected.

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5. Lawful Basis for Processing

Depending on the circumstances, we process personal information under one or more of the following lawful bases:

  • Legitimate interests

  • Consent

  • Legal obligation

  • Performance of a task carried out in the public interest

 

Where special category personal data is processed, we rely on the additional conditions permitted under UK GDPR and the Data Protection Act 2018 relating to charitable purposes and the provision of support to individuals in need.

 

6. How We Collect Information

We collect information directly from you when you:

  • Complete our online contact form;

  • Submit a grant application;

  • Contact us by email or telephone; or

  • Correspond with us in writing.

 

Some information may also be supplied by professionals or organisations supporting a grant application where appropriate.

 

7. Third-Party Services

Our website uses trusted third-party providers to collect and process information securely.

 

Wix

Our website and contact form are hosted by Wix.com Ltd.

Information submitted through the contact form is securely processed and stored by Wix in accordance with their privacy and security standards.

 

Jotform

Our grant application form is provided through Jotform.

Information submitted through the grant application form is securely transmitted and stored using Jotform's secure infrastructure.

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Both providers maintain appropriate technical and organisational security measures to protect personal information.

 

8. Sharing Your Information

We do not sell, rent or trade your personal information.

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Your information may be shared only where necessary with:

  • Trustees responsible for assessing grant applications;

  • Individuals authorised to administer the charity;

  • Professional advisers where appropriate;

  • Regulatory or law enforcement authorities where required by law.

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Everyone who has access to your information is expected to keep it confidential.

 

9. International Transfers

Our website providers may process information outside the United Kingdom.

Where this occurs, appropriate safeguards are in place to ensure your personal information receives an equivalent level of protection in accordance with UK data protection law.

 

10. How Long We Keep Information

We retain personal information only for as long as necessary to:

  • respond to enquiries;

  • administer grant applications;

  • meet charity accounting and record-keeping requirements; and

  • comply with legal obligations.

 

When information is no longer required, it is securely deleted or anonymised.

 

11. Security

We take appropriate technical and organisational measures to protect personal information against accidental loss, unauthorised access, disclosure or misuse.

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While we take every reasonable precaution, no internet transmission can ever be guaranteed to be completely secure.

 

12. Cookies

Our website may use cookies that are necessary for the operation of the website and to improve your browsing experience.

You can control cookies through your browser settings.

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13. Your Rights

Under UK GDPR you have the right to:

  • Request access to your personal information;

  • Request correction of inaccurate information;

  • Request deletion of your personal information where appropriate;

  • Request restriction of processing;

  • Object to processing in certain circumstances;

  • Request a copy of your data in a portable format where applicable; and

  • Withdraw consent where processing is based on consent.

 

To exercise any of these rights, please contact us using the details above.

 

14. Complaints

If you have any concerns about how we use your personal information, please contact us first so that we can try to resolve the issue.

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You also have the right to complain to the Information Commissioner's Office (ICO) if you believe your data has been handled unlawfully.

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The ICO can be contacted via:

Website: https://ico.org.uk

Telephone: 0303 123 1113

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15. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legislation or the way we operate. The latest version will always be published on this website.

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